October 2010 found TED producing events for a diverse group of clientele. With attendance numbering from 300 to 2,000, each event had specific needs as unique as the clients they represented. Produced back-to-back over the course of three weeks and in three different cities, the shows represented our team’s ability to multitask for multiple clients while maintaining the focus and flexibility that each customer deserved in order to make their production a success.
We started off the month successfully producing an event for an independent financial management firm. Hosted at the Cobb Energy Centre in north Atlanta, the purpose of the conference was to provide wealth counsel for the hundreds of high net worth individuals, families and institutions in attendance - so the expectation for perfection was certainly present! We helped ease the client’s pre-show jitters by having several meetings at their offices before the big day and offering our experience and advice on how the program could flow and ways we could enhance it. The end result was another “client for life”! Not only was the end-user extremely pleased with how things went for this annual conference, they asked us to partner with them in enhancing their quarterly webcast events - the first of which we successfully produced just a few days ago!
Next up was a conference for 2,000 people in Dallas, TX. As a consultant company for the healthcare industry, our client was very specific regarding the need of high quality audio and video during the sessions. To make things even more interesting, the ballroom that hosted the general session was split into four separate salons for the breakout sessions - and we only had thirty minutes to divide the room, the stage, its technical systems and get the next four meetings started simultaneously! To top it off, at the last minute it was decided to have a band play in the awards show and general session! In total, we provided over 40,000 lumens of projection, 30 wireless microphone units, LED lighting and a crew that left the client so pleased that they invited our entire staff to their VIP reception the night before the event’s conclusion! We’re currently in discussions regarding our team joining them again in December in Tampa.
Finally came our show in Washington D.C. This was our fifth time producing an event with ICLE and our second time producing their Fall Symposium. Always a fun group to work with, their staff insisted we join them at their congratulatory staff dinner - a privilege normally reserved for the members of their team who played the biggest roles in planning and executing the successful event. Needless to say, we were truly flattered to be invited and felt even more obligated to make sure everything was flawless during the conference. The three day event hosted over 250 teachers, school administrators and educational consultants and was a complete success! We’re already looking forward to joining ICLE on their next events in San Diego and Nashville!
When International Center for Leadership in Education committed to producing the 2010 Hawaii Model Schools Conference, they had some understandable concerns. ICLE had never produced a meeting in such a far away destination, had no preferred vendors on the Islands and finding cost effective solutions for producing a successful event thousands of miles from the continental U.S. can be an extremely daunting & intimidating challenge.
So, they graciously invited The Entertainment Department to take on these challenges for them! Since we love a good challenge (and shows in tropical destinations!) it was an invitation we were more than happy to accept.
The Entertainment Department was able to help ease the minds of both the onsite & offsite staff by helping to secure the right gear and the right people for the right price. The ICLE team was also grateful that TED was there to help solve an onsite problem - even though it was a good problem to have!
Every meeting planner would rather have too many attendees versus too few... and the 2010 Hawaii Model Schools Conference would have made any planner happy - and nervous! Luckily, TED was there to help! Although our team had provided CAD diagrams drawn down to the inch that showed enough seats for every early registrant, the conference grew and the well laid plans had to change. Even while operating the General Session, TED’s Technical Director was able to coordinate the venue’s teams & departments into providing a flexible solution - moving the conference forward with happy guests & staff!
The ICLE staff was extremely happy with the results of the conference and The Entertainment Department is excited and flattered to be joining ICLE for their next events in cities from Washington DC to San Diego!