June 25 - 28, 2017 Nashville, TN
The TED team wrapped up a memorable event at the Gaylord Opryland Resort & Convention Center for our client ICLE. This marks the 25th Annual Model Schools Conference and is ICLE’s largest event of the year. More than 6,500 attendees filled the Gaylord Opryland Resort & Convention Center to participate in over 300 sessions, immersive learning experiences, and networking opportunities.
TED had 50 crew members working on this year’s event who together managed over 40 concurrent sessions and a general session space of over 55,000 sqft. In addition to audiovisual production services, a dedicated film crew captured the entire event including attendee testimonials and employee interviews that can be used to advertise future events and as promotional content.
Leading up to the event, our team conducted multiple site visits, created numerous CAD drawings and renderings to insure that everything was laid out and conducted successfully. We provide this as an added value to help us and our clients succeed.
One of our main focuses is to keep things as cost effective as possible for our client. In order to do so, we utilized the ballroom’s airwalls to make the space more flexible - meaning multiple smaller rooms can be combined to create a larger space(s) and then reduced again to accommodate smaller meetings - but the AV systems in each room need to be integrated to fit the created space.
“I cannot recommend them highly enough for both quality and cost. Compared to in house or other vendors they have saved us a fortune.” - ICLE
For the hotel staff it’s nothing more than opening/closing walls, but for our team it can become extremely complicated with regards to signal & power distribution especially when coupled with the task of getting it done in fifteen minutes or less, all while working around thousands of attendees and presenters getting ready for their next sessions. It takes a lot of planning and preparation to make sure all goes smooth on the day-of-show and the audience perceives it as a seamless transition.This is a detail that we would do for all of our clients to save them money and provide a complete worry-free AV experience.
This was the second time that we have produced the Model Schools Conference for ICLE at the Gaylord Opryland. ICLE was TED’s very first corporate client and have used our team exclusively since 2008. During this time we have developed a great partnership with ICLE in a way that they trust our team to handle all of the specs, labor, logistics, etc. for their events. We are proud of the trust they have in us, and it’s unique for an event this size for the client to never have to worry about AV/production, trusting the vendor to have their back completely allowing them to focus on the numerous other tasks they have. We’ve become great friends with the ICLE team and we love working with them!
Do you have an event coming up? Give us a call. We would love to be your trusted AV provider.